Who can use it?
In addition to the professionals authorized to complete the medical certificates of death, various other persons within the health and social services network are also involved in the death management process. These individuals will have restricted access to the SIED based on their position.
Clinical signatories: Medical practitioners can complete and sign the form (e.g., physicians, coroner)
Clinical editors: Can complete but cannot sign the form (e.g., medical archivists, medical residents, nurses)
Administrative editors: Can complete the form’s identification sections (e.g., admissions officers, nurses)
Readers: Have read-only access (e.g., those to whom the information is sent: MSSS, ISQ, Directeur de l’état civil (DEC; +/- Héma-Québec, Curateur public du Québec, DMHUI-RC))
Reviewers: Can modify any of the information except for the cause of death and the clinical signature. Ensures the quality of the form after the fact (e.g., medical archivists, other)
Training and Technical Support
Watch the training videos to learn how to complete the forms properly.
| Training Videos (FR only) | Target Audience | |
|---|---|---|
| Completing the form | Lieu du décès | All users |
| Responsable du formulaire | All users | |
| Identification | All users | |
| État civil | All users | |
| Certification médicale | Clinical editors, Clinical signatories | |
| Auteur | All users | |
| Disposition du corps | All users | |
| Signer un formulaire | Clinical signatories | |
| Modifier un formulaire | All users | |
| Rechercher et consulter un formulaire | All users | |
| Validation des doublons | All users | |
| Valider un formulaire | Clinical signatories | |
| List of pending forms | Consulter les formulaires en cours | Clinical readers |
| Consulter les formulaires en cours | Administrative editors | |
| Consulter les formulaires en cours | Clinical editors | |
| Consulter les formulaires en cours | Reviewers | |
| Consulter les formulaires en cours | Clinical signatories | |
| Tools in the SIED | Imprimer un formulaire | All users |
| Partager un formulaire | All users | |
| Supprimer un formulaire | Reviewers | |
| Transférer un formulaire | All users | |
| Visualiser la journalisation | Reviewers |
Guides
- Guide d’utilisation clinique(FR only) user manual to refer to for issues relating to the SIED
- Guide d'utilisation - Saisi numérique (FR only)
- Aide-mémoire SIED (FR only)
- Foire aux questions (FR only)
- Répertoire des maisons funéraires (FR only)
- Procédure de connexion au SIED (FR only)
- Problèmes d’accès au SIED (FR only)
Memorandum/Updates
Information Sessions
To facilitate the transition to the digital version of the SP-3 death certificate on September 20, 2022, the Professional Services Directorate invites you to view the following presentation as well as a recording of an information session held on the subject:
| SIED - Information Sessions | Presentation | Recording |
Contingency Plan
As part of the contingency plan, it is suggested that blank forms be printed and kept in place of the old SP-3 forms.
The blank form (pdf) allows the release of the body to the funeral home or other transporter. It does not however, provide the reference number and all information must be transcribed and the medical certification re-signed as soon as access to the SIED system is available. A three-day time limit from the time of death applies.